Legal
Privacy Policy
How Collegion collects, uses, and protects your information.
Effective Date: March 19, 2026
1. Introduction
Collegion ("we," "our," or "us") is a tutoring and mentorship coordination platform designed for college students and academic organizations. This Privacy Policy explains how we collect, use, and protect your personal information when you use Collegion.
By using Collegion, you agree to the collection and use of information as described in this policy.
2. Information We Collect
2.1 Information You Provide
- Name and email address (via Google Sign-In)
- Contact information you optionally provide (phone number or alternate email)
- Session requests, study group details, and other content you create within the app
2.2 Information from Google
When you connect your Google account, we access the following with your explicit permission:
- Google Account profile: your name and email address, used to identify you within the platform
- Google Calendar: we request permission to add tutoring session events to your calendar. We only create and read events directly related to sessions you join or create in Collegion. We do not read, store, or share any pre-existing calendar data.
2.3 Usage Data
- Session activity (sessions created, joined, attended)
- App interactions used to improve the platform (no third-party analytics)
3. How We Use Your Information
We use the information we collect to:
- Authenticate you and maintain your account
- Display your name to other users within your organization for session coordination
- Add tutoring session events to your Google Calendar when you join or create a session
- Send session-related notifications and updates
- Allow organization administrators to view session attendance and platform activity
- Improve and maintain the Collegion platform
4. Google API Services Disclosure
Collegion's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Specifically:
- We only request access to Google Calendar to add and manage events created within Collegion
- We do not share your Google account data with third parties for advertising or any unrelated purpose
- We do not use Google user data to train machine learning models
- Humans at Collegion do not read your Google Calendar data unless required to resolve a specific technical issue you have reported, and only with your consent
5. How We Share Your Information
We do not sell your personal information. We may share information in the following limited circumstances:
- Within your organization: your name is visible to other students and mentors for session coordination
- With organization administrators: admins can view session activity, attendance, and platform usage within their organization
- With service providers: we use Firebase (Google) for database hosting and authentication, bound by their own privacy policies
- If required by law: we may disclose information in response to valid legal process
6. Data Retention
We retain your account information and session history for as long as your account is active or as needed to provide the service. You may request deletion of your account and associated data at any time by contacting us at the address below.
7. Security
We take reasonable technical and organizational measures to protect your information, including Firebase's secure infrastructure, encrypted data transmission (HTTPS), and restricted access controls. However, no method of transmission over the internet is 100% secure.
8. Your Rights and Choices
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate data
- Request deletion of your account and personal data
- Revoke Google Calendar access at any time through myaccount.google.com
- Opt out of non-essential communications
To exercise any of these rights, contact us at the address below.
9. Third-Party Services
Collegion uses the following third-party services:
10. Users Under 18
Collegion is intended for college students and is not directed at children under the age of 13. We do not knowingly collect personal information from anyone under 13. If you believe a minor has provided us with personal information, please contact us and we will delete it promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of material changes by posting the new policy on the platform with an updated effective date. Continued use of Collegion after changes constitutes acceptance of the revised policy.
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
Collegion
Email: academiccollegion@gmail.com